Services - Gilded Key Hospitality

Administrative Services & Management

Enforcement of community rules and regulations to maintain standards and protect property values
Coordinating the addition of amendments to governing documents, including by-laws and declarations
Management of insurance proposals, renewals, and coverage reviews for board decision-making
Maintenance of the association’s state business license and compliance requirements
Coordination of reserve study updates to support long-term planning
Administration of liens and compliance actions for delinquent accounts
Oversight of state-required inspections and regulatory obligations
Attend board meetings with full administrative support, including preparation of accurate and timely minutes
Security incident review and documentation when issues arise
24/7 emergency response coordination to ensure continuity and protection of the property

Securing and managing operations and capital-reserve projects, from bid solicitation to completion
Oversight of common-area cleaning and janitorial services to maintain a clean, welcoming environment
Management of landscaping services and seasonal property care to uphold curb appeal and community standards
Coordination of snow and ice management for sidewalks, access points, and roof areas during heavy snowfall
Comprehensive vendor oversight to ensure performance, quality, and alignment with board expectations
Routine property inspections with documented reporting and recommended action items
Maintenance of ongoing projects and status reports to keep the board informed and proactive

Detailed review of vendor invoices, monthly financial statements, and accounting reports prepared by the association’s bookkeeper and tax accountant
Accurate and timely processing of vendor payments, accompanied by a clear monthly financial summary for the board
Quarterly financial performance reviews to identify trends, variances, and opportunities for improved efficiency
Development of the association’s annual operating budget with supporting analysis and recommendations
Coordination of year-end financial statements and tax filings to ensure compliance and accuracy
Preparation and issuance of annual 1099 forms
Completion of lender and title company questionnaires to support real estate transactions within the community